Specialist, Facilities

Summary

Spire is seeking a Facility Specialist to work in the Kansas City, MO operation.  This position will be responsible for daily administration, coordination, and analytic support of various processes, projects and shared services within the Facilities Department (Operations/Workspace/Office Services).

Company Overview

We are committed to understanding the needs of the homes and businesses we serve. That's why we're always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.

And we find the best by hiring those who share our values of safety, inclusion and integrity, and demonstrate the competencies that bring the Spire vision, mission and culture to life:

• Adaptability: We embrace change, continuously seeking opportunities for improvement while remaining open-minded and flexible in response to evolving conditions and customer, stakeholder and company needs.
• Collaboration: We achieve more together through a foundation of respect, embracing healthy conflict, actively seeking and providing actionable feedback and fostering an environment where everyone’s input is welcomed.
• Ownership: We see things through, demonstrate accountability, honor commitments, take responsibility for outcomes and demonstrate initiative.

By living our values and competencies, we strive to create an environment where employees feel welcome, respected and valued.

Duties and Responsibilities

• Responsible for administrative support in collecting, analyzing, and reporting on department spend, projects, and metrics to capture and visualize data by use of established tools and processes
• Orchestrate all department purchase orders and requisitions. Coordinate job bids and statements of work with internal parties to track through project close-out
• Process invoiced expenditures for the Facilities Department, ensuring accurate and consistent charging and tracking across all companies
• Monitor utility usage and performance metrics using tracking tools to support energy efficiency and cost‑reduction initiatives
• Process Workspace requests for moves, new hires, terminations, furniture, and space requests, and implement solutions through collaboration with affected parties to completion
• Assist in maintaining accurate occupancy data and existing conditions by conducting walkthroughs/site visits, and reporting/recommending changes to the Lead, Workplace Strategist, and Facilities Systems Administrator
• Utilize CAFM system (FM Systems) to add/decommission facility assets, input property inspection data, and maintenance and office services requests
• Manage employee parking program(s) where applicable
• Manage outside vendors as needed at company facilities, including building access
• Lead support of all facility office service programs, including office supplies, mail, meeting/event support, and perform other department duties and responsibilities as requested
• All other duties as assigned

Essential Characteristics

• Ability to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem-solving and quality 
• Ability to lead by example in support of the Company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives
• Ability to recognize problems and respond, systematically gather information, sort through complex issues, understand consequences of decisions, and seek input from others
• Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people
• Demonstrated ability for accuracy, strong organizational skills, and project coordination
• Ability to work independently and manage time effectively to meet individual goals and deadlines

Required Education (certifications, licenses)

• Associate’s degree required, or demonstrated progress toward attainment of an associate’s degree

Required knowledge, skill and abilities

• 5 years of general office experience emphasizing analytical and administrative business support
• High proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience in Oracle and CAFM (computer-aided facility management) systems preferred
• Strong written and oral communication skills
• Demonstrated ability to multitask and work well in a fast-paced environment

Physical demands, environment and schedule

• Primarily normal office conditions in a shared office environment. Daily responsibilities may require standing, walking, and moving around for entire work shift
• Periodic vehicle travel between local facilities may be required
• 7:00 am – 4:00 pm, Monday-Friday
• Overtime may be required
• Up to 15% overnight travel may be required

Posting Requirements

We accept online applications through our career site at jobs.spireenergy.com.

Disclaimer:  The above statements are intended to describe the general nature of the level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Spire Inc., and its subsidiaries are an Affirmative Action and Equal Employment Opportunity Employer.