Procurement and Inventory Administrator

Date: Nov 26, 2022

Location: Saint Louis, MO, US, 63101 Birmingham, AL, US, 35203

Company: Spire Inc.

Company Overview

At Spire, we believe energy exists to help people. To enrich their lives, grow their businesses, advance their communities. It’s a simple idea, but one that’s at the heart of our business. We’re dedicated to understanding our customers’ needs and goals to better serve them today and tomorrow. That’s why we’re always looking for driven, collaborative people to join our team. Because we believe that offering our customers the best service means bringing together the best people.
We value safety, inclusion, and integrity. We connect to people, get the job done, and leave a memory and everything about our culture comes back to one thing: a handshake at the front door. We have 4 essential behaviors that show how the Spire culture comes to life:
Living Spire Behaviors
•    We Collaborate: We reach across boundaries to connect with each other and deliver on our promises. We put teamwork first, knowing that our collective energy makes us stronger.
•    We Care: We create good memories by treating people how we want to be treated: We are inclusive, respectful and kind. We actively create a caring culture that feels like a handshake at the front door.
•    We Advance: We are active learners who never stop looking for ways to innovate and improve ourselves, and our company. We embrace ongoing development and process improvement with passion and tenacity.
•    We Have Perspective: We strive to gain additional perspective about Spire’s business and the ever-changing energy industry. We know that every employee plays an important role in Spire’s success, and we give our best to better understand how to help move the company forward.
 

Summary

Spire is seeking an ITS Admin and Assistant Procurement and Inventory Administrator to perform certain procurement activities related to computer, network, audio visual, unified communications and server hardware and software, software maintenance and other miscellaneous items related to Information Technology and provide administrative support to the ITS department and its Managing Directors and Directors. This role will participate in maintaining accurate inventory information for computer hardware and for software licensing in various ITS systems and will also handle certain requests for procurement activity through the ITSM tool. The Administrator will participate in the accurate tracking of ITS assets from the requisition process through asset retirement.

Duties and Responsibilities

•    Collaborate with requestors, Supply Chain and Spire's third-party Value Added Reseller (VAR) to determine asset specifications, negotiate pricing and obtain formal quotes for purchasing
•    Track inventory of hardware and software, from receipt of assets through retirement and recycling in the asset management system
•    Receive delivered items in the appropriate financial and asset management systems
•    Prepare documentation and correspondence to update Accounting department with purchase and disposal data per the documented process
•    Document processes and procedures related to ITS procurement to benefit the department and the organization
•    Provide consistent updates and critical information on project activities using Spire collaboration and reporting tools
•    Review quarterly work order report for closure of work orders
•    Collaborate with the Procurement and Inventory Administrators to respond to inquiries and issues from Accounting, Finance and Supply Chain
•    Provide assistance to ITS Managing Directors and Directors, as requested. Assist with expense report creation and submission, coordinate travel and meeting arrangements. Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion and maintain confidentiality in all aspects of staff information
•    Coordinate travel, event and meeting arrangements for ITS personnel in all locations
•    Responsible for proper maintenance and security of assigned records and equipment
 

Essential Characteristics and Competencies

•    Ability to lead by example in support of the Company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives 
•    Ability to adapt in a fast-moving and changing culture
•    Ability to work independently and manage time effectively to meet individual goals and deadlines
•    Ability to work as part of a team and display a positive attitude in a dynamic environment
•    Ability to remain patient, calm and effective in high-pressure situations 
•    Ability to take initiative and do what needs to be done without being asked to do so
•    Desire to enhance personal knowledge and skillset with a continuous improvement mindset
•    Ability to respond positively to challenges and problems
•    Commitment to improving the customer experience; devoted to customer success
•    Believes in a non-hierarchical culture of collaboration, transparency, and trust
•    Strong interpersonal skills with the proven ability to build and establish rapport with a diverse array of people
 

Supervisory Responsibilities

•    No direct supervision

Required Education (certifications, licenses)

•    Bachelor’s degree in Business Administration, Accounting or Finance preferred; equivalent work experience in business disciplines may be accepted
•    High School Diploma
•    Valid Driver’s License

Required knowledge, skill and abilities

•    Requires critical thinking skills, good judgment and organized methods in all facets of assigned duties.  Requires sound judgment and decision-making skills to support the constantly changing computer environment
•    Possess good analytical skills and efficient problem-solving abilities.
•    Proven ability to work under pressure and meet tight deadlines
•    Ability to apply critical thinking skills to technical issues and problems
•    Ability to complete work assignments by due dates and deliver projects per an agreed schedule
•    Requires good communication skills and the flexibility to work with users at all levels
•    Project management or organizational skills, preferred
•    Proven understanding of business organizations, their structures and processes
•    Proficient in the use of Excel, Word, PowerPoint, Visio, Teams and SharePoint
 

Physical demands, environment and schedule

•    Normal 40 Hours work week
•    Office and Service Locations Environment - work is normally performed in a shared office environment
•    Occasional Overtime and Travel may be required as ITS and teams are dispersed geographically across Spire locations
 

Competencies

We Advance
We Care
We Collaborate
We Have Perspective

Posting Requirements

The above posting description is intended to describe the general nature of the level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Spire, Inc., and its subsidiaries are Affirmative Action and Equal Employment Opportunity employer. 

We are committed to providing equal employment opportunity in all areas, including but not necessarily limited to, recruitment, selection, training, education, compensation, benefits, promotion, job transfer, upgrading, separation and recall regardless of the individual’s race, color, sex, age, religion, national origin, genetics, sexual orientation, gender identity, disability, veteran status, and/or other protected categories under all Federal, State, and local laws. For more information, please view our Integrity and Inclusion pages of our career site.
 


Job Location: St Louis

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